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Order Processing Coordinator

Job Description:

As a Finance and B2B Sales Order Coordinator at Winged Wellness, you will play a pivotal role in ensuring the efficient financial operations and smooth processing of B2B sales orders. Your responsibilities will encompass three key areas:

  1. Accounts Payable:
  • Manage and process accounts payable transactions, including verifying invoices, matching purchase orders, and preparing payment batches.
  • Maintain accurate records of vendor invoices, payments, and reconcile discrepancies.
  • Communicate and collaborate with vendors to resolve billing issues and discrepancies.
  • Assist in month-end closing activities related to accounts payable.
  1. Accounts Receivable:
  • Monitor and maintain accounts receivable records, ensuring accuracy and timeliness of customer payments.
  • Generate and send invoices to customers, following up on outstanding balances as needed.
  • Collaborate with the sales team to address customer inquiries and resolve payment discrepancies.
  • Assist in reconciling customer accounts and provide reports on accounts receivable status.
  1. Order Processing and Coordination for B2B Sales Orders:
  • Receive, process, and coordinate B2B sales orders accurately and efficiently.
  • Collaborate with the sales team to ensure order accuracy, pricing, and delivery timelines.
  • Communicate order status and shipment details to customers, providing exceptional customer service.
  • Work closely with the warehouse and logistics teams to ensure orders are fulfilled and delivered on time.
  • Assist in managing inventory levels and restocking products as needed.

Required Skills and Qualifications:

  • Bachelor’s degree in finance, accounting, business administration, or a related field preferred.
  • Proven experience in accounts payable and accounts receivable functions.
  • Proficiency in Microsoft Excel for data analysis and reporting.
  • Experience with QuickBooks or similar accounting software.
  • Strong organizational skills to manage multiple tasks and priorities effectively.
  • Exceptional attention to detail and accuracy in financial record-keeping.
  • Advanced English language skills at C1 level, both written and spoken.
  • Ability to prioritize tasks, meet deadlines, and work in a fast-paced environment.